Header Tracker runs a small equipment rental yard from one screen. The office writes the quote, the yard picks from it on a phone, the return bills the extra days, and the invoice takes a card. Nothing gets rekeyed and nothing walks off unbilled.
Not "digital transformation." The six things that cost you money last month.
Each stage hands off to the next. The status changes by itself when the work is done.
Pick the customer, add the items, set the days. Email it from your own address with the PDF attached. Speak it in if you are on site.
Customer says yes. One click makes the order, sets the delivery date and hands the yard a pick list.
The yard checks items off on a phone. Complete Pick moves inventory out and puts the job on rent.
The return list is built from everything still out. Mark damaged, leave the rest on rent, done.
Minimums billed up front, extra days on return, card payment on the invoice. Overdue shows on the board.
Shoring, scaffold, headers, props, compaction, small iron. Anything with a per-day rate and a minimum. A few hundred pieces to a few thousand.
Your own gear going out to your own jobs. Every job gets charged for what it used, so the equipment account stops being a black hole. How to charge your own jobs for your own gear →
Ties, wedges, sealer, gloves. Sale items sit on the same quote as the rental, one price, no days, and count down your stock.
Card processing is Stripe's normal rate, paid to Stripe, not to us.
"I ran a header rental yard out of my masonry company for three years. The tools I could afford did not fit, and the ones that fit I could not afford. So I built this, ran my own yard on it, and fixed what my guys tripped on. When I sold the headers, the buyer wanted the software more than the steel."
No. The header estimator is one switch. Turn it off and you have a plain rental yard system for any equipment or tools, with a per-day rate and a minimum on every item.
No. Quotes and invoices send from a Google account you connect once. If your company is on Microsoft, a free Gmail for the business works fine. Card payments run through your own Stripe account and land in your bank.
Yes. It installs as an app on iPhone and Android. Pick lists and returns are done on the phone; the office sees them the moment they are saved.
An afternoon. Your inventory comes in from a spreadsheet, your people get a login by email, and the guides inside the app walk the crew through a job end to end.
The return bills the extra days automatically. If a job runs long you can also bill gear still out every 30 days.
Yes. Inventory, customers, jobs and invoices export to spreadsheets at any time. It is your data.
Send a note with what you rent and what the headache is today. Bring a real quote from last week; we will put it through the whole flow on the call.
Replies within one business day.